Is the first point of contact for visitors and residents of Our Lady of Angels Convent. Greets and directs visitors to proper locations.

Places phone calls. Routes incoming calls to appropriate destination.

Is responsible for reserving meeting and guest rooms utilizing the Event Master system to track information.

Provides secretarial support to the administrator of OLA.

Maintains confidentiality with respect to the sisters, issues and information.

Prints monthly event contracts and invoices from the Event Master system and distributes it to the appropriate personnel. Reviews invoices for accuracy.

Works in collaboration with other support staff in the department. Provides assistance as needed and/or coverage when other support staff members are out of the office.

Seeks ways to improve receptionist, hospitality, and administrative processes and procedures for greater efficiency and professionalism.

Three to five years’ experience as a receptionist and administrative experience. Associates degree or business school is a plus.

Proficient computer skills. Is able to use Microsoft Office programs to include Word and Excel.

Committed to excellence and stewardship.

Excellent interpersonal Is collaborative and works effectively with employees, sisters and guests. Treats all individuals with dignity and respect.

Excellent communication skills both verbal and written.

Is a self-starter.  Takes initiative and works independently.

Committed to quality and attention to detail and to improving processes, procedures, reports, forms through the use of technology.

The Human Resources Coordinator assists with all HR-specific and general administrative support for the Human Resources Department.  The duties are chiefly in support of recruitment, employment, benefits, safety, HR Information System, policies, and recordkeeping.

Post jobs and maintain currency; provide resumes and applications to directors and managers for review.

Process pre-employment background screenings; schedule pre-employment physicals for Assisi House staff with nurse managers; and provide IT with pertinent information for badge ID and computer access.

Meet with new employees to gather onboarding documentation and enroll in the time clock system.

Perform timely and accurate updates in the HR system, including new hires, terminations, and changes to pay, status (FT, PT, OCC), title changes, personal demographics etc. and ensure that information is provided to the payroll administrator. Update report for submission to finance at the end of each pay period for internal auditing purposes.

Issue notifications to employees regarding benefit eligibility, meet with them to review benefit options, and ensure timely enrollments.

Perform benefit enrollments, terminations, and changes with the broker/carriers; ensure that the payroll administrator is kept abreast of changes for purposes of adding, changing, or removing payroll deductions for employee benefit contributory amounts.

Notify supervisors of introductory performance evaluation due dates, and ensure timely receipt of responses.

Assist with outreach to local organizations to identify possible new recruitment sources (i.e. CNA training program, DOL, job readiness programs).

Provide support for the planning and execution of the annual employee appreciation week and annual service award ceremony.

Complete verifications of employments. Submit new hire reports to the State of Pennsylvania to fulfill compliance requirements.

Ensure the timely submission of workers’ compensation First Report of Injuries and maintain records for OSHA incident tracking and reporting.

Other duties as assigned to fulfill HR responsibilities

One to three years of HR support experience with a sound foundational knowledge of recruitment, compliance, benefits, and safety along with familiarity with HRIS platforms. Associate’s or bachelor’s degree in HR or related discipline a plus.

Dependability and cooperative attitude; reliability and honesty.

Advanced Word and Excel skills.  Strong oral and written communication skills.

Ability to assimilate information quickly; resourcefulness in responding to various needs.

Ability to multi-task and prioritize with ever-changing needs; good time management skills. Ability to maintain accuracy of work with a strong orientation to detail.

High regard for confidentiality and sensitivity with regard to delicate issues.

Ability to work independently with minimal supervision.  Keen organizational and follow-up skills.

Willingness and eagerness to learn and grow in the HR profession.

Familiarity with federal and state laws.

Awareness of best practices and trends in HR.

Must have occasional flexibility to work extended hours to meet deadlines.

Carries out responsibilities and interacts with all individuals in accordance with the mission and values of the Sisters of St. Francis of Philadelphia.

Assists in all tasks of the Food Services Department

Ensures that necessary supplies (food, cleaning items, paper goods, equipment, and all items required to operate the department) are available on a timely basis.

Assists with catering requests by meeting with all personnel involved in the event and reviewing all details. Communicates with staff. Reviews all food requirements.

Monitors safety and promotes safe working practices and a safe working environment. Strives to prevent accidents. Attends Safety Committee meetings.

Maintains high standards of sanitation throughout the department. Practices and monitors sanitation rules in compliance with HACCP standards at all times. Maintains work areas in an orderly and sanitary manner.

Identifies equipment problems and schedules repairs with service personnel.

Assists with providing appropriate in-service training for all employees.

Conducts all aspects of the job with a positive and professional demeanor.

Examines, documents, and communicates as needed activity in the building that occurs in the absence of the Food Service director.

High school diploma or the equivalent.

Two years restaurant or institutional food service experience

Serve-Safe certification, or the ability to be trained for Serve-Safe certification.

Is able to understand and use all units of weights and volumes.

Excellent interpersonal skills, and the ability to work well with others. Treats all individuals with dignity and respect.

Demonstrates a willingness to help others, with a customer service orientation.

Ability to work independently in the absence of leadership and/or support staff. Takes initiative. Is able to handle multiple tasks. Highly dependable, punctual, and trustworthy.

Computer proficiency with Microsoft programs, particularly Word and Excel.

Ability to safely operate all job-related food service equipment.

Has a commitment to excellence and stewardship. Is professional and flexible.

Plans, coordinates and evaluates the activities of Anna’s Place in a manner reflecting the mission, vision and values of The Sisters of St. Francis of Philadelphia with particular attention to serving the guests of Anna’s Place and ensuring a space that is peaceful and hospitable for all guests, volunteers and staff.

Direct and oversee the ministry of Anna’s Place including personnel, equipment, and the building

Develop and manage the budget with the Sisters of St. Francis finance office; maintain appropriate financial records and perform necessary banking tasks

Collaborate with the staff of Anna’s Place to recruit, screen, orient, and assign volunteers

Develop and nurture relationships with appropriate personnel within faith communities, educational institutions, social service agencies, and civic officials within the city of Chester and Delaware County

Collaborate with other offices and ministries/partnerships of the Sisters of St. Francis: e.g., Sisters of St. Francis Foundation, Drexel Neumann Academy, Chester Community Coalition, and ACCESS

Seek funding/develop donor relationships to support Anna’s Place services

Develop a resource/referral file of people, agencies, and services that are available for guests of Anna’s Place

Maintain communication with the administrator of St. Katherine Drexel Parish and the director of sponsorship.  Prepare and present an Annual Report for the leadership team of the Sisters of St. Francis

Bachelor’s degree in human services or a related field

Effective written and oral communication skills

A welcoming and professional manner in relating with others

Knowledge of and commitment to promote the values and mission of the Sisters of St. Francis and Anna’s Place with a desire to serve and walk with those who are poor and living on the margins

A collaborative and inclusive approach to leadership of the ministry, engaging of partners within and beyond Anna’s Place

Ability to develop and oversee programs in response to need, and budgeting and financial management to sustain programs and services

Effective management, staff supervision, volunteer coordination, organizational, goal-setting, and prioritization skills

Flexibility and adaptability to respond to the emerging needs of Anna’s Place guests and the ministry

Basic computer and fundraising skills

• Willingness and ability to travel locally
• Able to maneuver stairs
• Able to bend and carry some items (donations/supplies)

Part-time and full-time positions for the day, evening, and night shifts

Occasional positions for nurses to work the evening and night shifts

Description:

• Responsible for the medical care of the residents.
• Serves as a role model for professional nursing practices and as an advocate for resident care.
• Directly supervises the Certified Nursing Assistants.

Must have PA nursing license

Experience in long-term care a plus

Excellent interpersonal skills

Ability to communicate in a caring and empathetic manner

Able to serve as a mentor and team player in a collaborative style

We have Nursing Assistant positions for those certified OR with previous home health care or personal care assistant experience. The nursing assistant is responsible for providing assisting the residents with the activities of daily living, such as:

• Transporting/moving residents
• Gathering medical supplies
• Bathing residents
• Grooming residents
• Setting up meals or feeding residents
• Checking vital signs
• Assisting residents with requests

Certification as an CNA or experience in the retirement home setting or as a home health aide or personal care assistant.

Excellent interpersonal skills

Ability to work independently and as a team member

Ability to communicate in a caring and empathetic manner

Performs the daily cleaning tasks of residents’ rooms and public, clinical, and administrative areas while ensuring the highest standards of cleanliness.

Assists with cleaning of residents’ rooms, bathrooms, laundry rooms, and kitchens, furniture and medical equipment.

Sweeps, vacuums, mops floors/carpeting, and strips and finishes floors when needed.

Handles trash removal and the transport of infectious waste, sharps, and needle boxes as well as soiled linens and laundry.

Cleans windows, baseboards, and fixtures; moves equipment or furniture; maintains cleaning equipment; stocks areas and carts with materials and supplies; and cleans out refrigerators.

At least two years of professional environmental services experience, with an minimum of six months of experience in floor/carpet care and cleaning.

Previous experience with power and manual equipment, ladders, and wet and dry vacuums.

Experience in the health care industry or other service-related field requiring a high level of customer contact experience.

Able to lift up to 50 lbs; to tolerate long periods of standing, walling pushing, bending, and reaching; to perform repetitive cleaning teaks throughout the day; and to handle unpleasant odors and work with chemical cleaning products.

Assists with basic food production, assembly, and set-up.

Provides wait services to the residents; clears the tables.

Shares in the responsibility of washing cooking equipment, dishes, utensils, and glasses.

Organizes supplies and the maintains a well-stocked supply room.

Greets the residents and provides excellent customer service.

Experience in food services preferred, but not required.

Excellent interpersonal and customer service skills

Committed to working scheduled hours

Ability to read detailed instructions/procedures and carry them out proficiently.

Ability to work independently and as team member.

Cooperates in assisting department members and takes initiative when needed.

Prepares hot and cold food items that are palatable and appetizing in appearance.

Consults production manager and/or the director and the production sheets for quantities of food to prepare.

Follows approved recipes in preparing food items. Makes only authorized substitutions.

Serves food according to proper portion control procedures.

At least 1-2 years of previous experience as a cook; experience in a healthcare setting a plus.

Excellent interpersonal and customer service skills

Committed to working scheduled hours

Ability to read detailed instructions/procedures and carry them out proficiently

Ability to work independently and as team member

Walking with a resident or transporting them to/from activities

Reading to a resident

Assisting with arts & crafts

Participating in group or individual activities

Singing, dancing, or playing an instrument

Playing card or board games

Sharing a hobby or special interest

CURRENT NEED – Assisting in mealtimes in our advanced care/dementia unit for approximately one hour (7:30 A.M., 11:30 A.M. and/or 4:30 P.M.)

Must complete an application and pass a background check.